Privacy Policy

Introduction
This Privacy Policy explains how Velma Group Ltd (“we”, “us”, or “our”) collects, uses, stores and protects personal information when you use our website or engage with our services.

We are committed to protecting your privacy and ensuring that your personal data is handled in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This policy applies to all personal information collected through our website, contact forms, communications and services.
By using this website, you agree to the collection and use of information in accordance with this Privacy Policy.

Who We Are
Velma Group Ltd is the data controller responsible for the personal information you provide through this website.
Our contact details are:
Velma Group Ltd
Suite 1, 262 Cowley Road, Oxford, England, OX4 1UH 
velmagroup@outlook.com

If you have any questions about this Privacy Policy or how we process personal data, please contact us using the details above.

Information We Collect
We may collect and process the following types of personal information:

Information You Provide Directly
When you interact with our website or services, you may provide personal data including:

• Name

• Email address

• Telephone number

• Company name

• Job title

• Any information included in enquiries or messages submitted through our contact forms
   

Information Collected Automatically
When you visit our website, certain technical data may be collected automatically, including:

• IP address

• Browser type and version

• Device information

• Pages visited on the website

• Date and time of visits

• Referring website addresses
   

This information helps us understand how our website is used and allows us to improve its functionality and performance.

Employment and Worker Information
Where you engage with our services as a client or worker, we may collect additional personal data necessary to provide our services. This may include identification documents, Right to Work information, payroll information and employment documentation.

Such information will only be collected where necessary and handled securely in accordance with applicable data protection laws.

How We Use Your Information
We use personal information for the following purposes:

• To respond to enquiries submitted through the website

• To provide information about our services

• To deliver our payroll and outsourced employment services

• To verify identity and Right to Work status where required

• To manage client relationships and service delivery

• To improve our website and services

• To comply with legal and regulatory obligations

We will only process personal data where we have a lawful basis for doing so.

Legal Basis for Processing
Under UK data protection law, we rely on the following legal bases when processing personal data:

Legitimate Interests
Processing enquiries, improving our website, and managing business relationships.

Contractual Necessity
Where processing is necessary to fulfil a contract or provide services requested by you or your organisation.

Legal Obligations
Where we are required to process personal data to comply with legal or regulatory requirements, including employment and tax legislation.

Consent
Where required, we will obtain your consent before collecting or processing certain types of information.

Sharing Your Information
We do not sell personal information to third parties.
However, we may share personal data with trusted third parties where necessary to provide our services or meet legal obligations. These may include:

• Payroll and employment service providers

• Identity verification platforms

• Professional advisers including legal and financial advisers

• Regulatory authorities and government bodies where required by law

• IT service providers who support our systems and website infrastructure

All third parties we work with are required to handle personal data securely and in accordance with data protection laws.

Data Security
We take appropriate technical and organisational measures to protect personal data from unauthorised access, loss, misuse or disclosure.
These measures include:

• Secure digital systems and encrypted platforms

• Restricted access to personal information

• Secure storage of documentation

• Ongoing monitoring of data protection practices

While we take all reasonable precautions, no internet-based service can guarantee absolute security.

Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including for legal, accounting and regulatory requirements.
Retention periods may vary depending on the type of data and applicable legal obligations. When personal data is no longer required, it will be securely deleted or anonymised.

Your Data Protection Rights
Under UK data protection law, you have several rights regarding your personal data.
These include the right to:

• Request access to the personal data we hold about you

• Request correction of inaccurate or incomplete data

• Request deletion of your personal data where appropriate

• Request restriction of processing

• Object to certain types of data processing

• Request the transfer of your data to another organisation

To exercise any of these rights, please contact us using the details provided in this policy.

Cookies
Our website may use cookies and similar technologies to improve functionality and analyse website usage.

Cookies are small text files stored on your device that help us understand how visitors interact with our website.

For more information about the cookies we use and how you can manage them, please refer to our Cookie Policy.

Third-Party Websites
Our website may contain links to external websites. Please note that we are not responsible for the privacy practices or content of third-party websites.
We encourage users to review the privacy policies of any external websites they visit.

Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services or legal requirements.
Any updates will be published on this page and will take effect immediately upon posting.

Contact Us
If you have any questions about this Privacy Policy or how your personal data is handled, please contact us:
Velma Group Ltd
Suite 1, 262 Cowley Road, Oxford, England, OX4 1UH 
welmagroup@outlook.com
If you are not satisfied with how your data is handled, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).